There is a moment in any event when people disappear and it's not magic, it's just the time to pack up. Today we talk about the most boring and tedious phase in this sector, the collection of large set-ups and themed events. There are also stories of thefts at events, kleptomaniac suppliers and how we deal with clients who want to screw you over.
Dismantling: Nobody wants to stay here until the end, but that's when the thefts begin.
There is no magic here, just lots of shit to pick up.
Event Disassembly: The Most Forgotten (But Most Important) Part
When the last guest leaves and the lights go down, the phase that no one ever mentions at events begins: dismantling. While the attendees sleep, the team keeps working, collecting structures, dismantling sets and ensuring that the space is spotless. In this article we tell you all about the logistics of event dismantling, the most common challenges and the most surreal stories we have experienced in the process.
What is event deconstruction and why is it key in production?
Dismantling an event isn’t just about packing up and leaving. It’s a meticulous process where each team must know their role: from removing scenery to waste management and reverse logistics of rented material. If not executed well, problems can arise that affect the next event in the same space or generate unexpected costs.
Dismantling times: the clock is ticking
Dismantling does not have the same flexibility as setting up. There are spaces that need to be ready for the next day, suppliers that need to collect material and staff that cannot afford to work an endless day after 12 hours of an event. Planning this phase well is key to avoiding delays and penalties.
Robbery and looting at events: what no one tells us
Yes, there are thefts at events. And we're not just talking about absent-minded attendees stealing glasses or cutlery. We've seen everything from chairs to sound equipment disappear, as well as entire decorations that someone decided looked good in their room. How do you protect equipment at an event? What systems are in place to prevent suppliers or guests from taking what they shouldn't?
Suppliers in the Disassembly: When the Magic Disappears
The event has been a success, but some suppliers have already disappeared before the dismantling. Or they leave the job half-done. Or simply no one knows where they are. Having a solid and reliable dismantling team is just as important as the production of the event.
How to optimize the dismantling of an event and avoid problems
Plan a dedicated disassembly team → Don't use the assembly team. You need fresh, energetic personnel.
Divide tasks by areas → Not everything is dismantled in the same way. Audio, scenery, furniture and catering must follow an order.
Control your material with real-time inventory → If something goes missing, you'll know instantly.
Avoid the stampede of suppliers → Ensure that each supplier is clear about when and how they collect their material.
Close the business end → Make sure everything is paid for before the last load onto the truck.
Dismantling is not the most glamorous part of an event, but it can make the difference between a successful event or a logistical disaster. And if you don't take it seriously, we can tell you that someone will end up stealing even the chairs.